1. Introduction

BE ACT Foundation, under Bhagwati Educational and Charitable Trust, is committed to building responsible, transparent and impactful partnerships with corporate organisations under the Corporate Social Responsibility (CSR) framework as defined by the Companies Act, 2013.
This CSR Partnership Policy outlines the principles, expectations and processes that guide all CSR collaborations with the foundation.

2. Purpose of the Policy

The purpose of this policy is to:

• Provide clear guidelines for corporate entities seeking to collaborate with the foundation
• Ensure transparency, accountability and integrity in all CSR engagements
• Establish a structured framework for proposal creation, project execution and impact reporting
• Promote long term relationships that support sustainable and inclusive community development

3. Scope of CSR Projects

CSR partnerships with BE ACT Foundation may cover a wide range of eligible activities, including but not limited to:

• Education & Skill Development: School development, digital education, scholarships, teacher training, youth skilling
• Healthcare: Medical aid, health camps, nutrition initiatives, sanitation and hygiene programs
• Women Empowerment: Self-help initiatives, financial literacy, training programs
• Livelihood: Entrepreneurship support, vocational training, community development
• Rural Development: Access to clean water, infrastructure enhancement, housing support
• Environment: Tree plantation, waste management, renewable energy, sustainability initiatives
• Disaster Response: Emergency relief, rehabilitation, essential supplies
• Social Welfare: Programs for children, elderly and vulnerable communities

All projects will align with Schedule VII of the Companies Act, 2013.

4. Partner Expectations

Corporate partners collaborating with BE ACT Foundation can expect:

• Transparent planning and budgeting
• Regular monitoring and evaluation
• Quarterly and annual progress reports
• Financial accountability with documented utilisation certificates
• Impact-driven execution across all project phases
• Compliance with statutory guidelines and reporting norms

The foundation expects CSR partners to:

• Provide clear objectives and expectations
• Release funds based on agreed project milestones
• Participate in regular review meetings
• Support impact assessment, documentation and audits when required

5. Partnership Models

BE ACT Foundation offers flexible collaboration structures:

• a. Fully Funded CSR Projects
• Corporate partner funds entire project lifecycle including planning, execution and reporting.
• b. Co-Funded Projects
• Foundation and partner jointly fund and implement initiatives.
• c. Strategic Multi-Year Partnerships
• Long term collaborations for large-scale, sustainable impact.
• d. Employee Engagement Programs
• Volunteer initiatives, drives, workplace campaigns, expert-led workshops.
• e. Cause-Specific Sponsorships
• Targeted sponsorships for select programs such as education, health or community development.

6. Due Diligence and Compliance

BE ACT Foundation follows a strict due diligence framework before onboarding CSR partners, ensuring compliance with:

• Companies Act, 2013 CSR Rules
• Income Tax Act provisions applicable to charitable trusts
• Mandatory reporting requirements
• Financial audit frameworks
• Ethical fundraising guidelines

Documents shared with partners may include:

• Trust registration certificate
• PAN details
• Bank information
• Registration under relevant sections (if applicable)
• Past reports, audits and project impact documents

7. Fund Utilisation and Financial Reporting

All CSR funds will be:

• Utilised strictly for approved project purposes
• Allocated as per agreed budgets
• Monitored through financial tracking systems
• Supported by Utilisation Certificates (UCs) and expense statements
• Audited as per foundation’s internal and statutory audit processes

Partners will receive:

• Quarterly progress updates
• Annual financial statements
• Impact reports with measurable indicators

8. Monitoring, Evaluation and Impact Measurement

A robust monitoring framework ensures project quality and impact integrity:

• Pre-assessment of community needs
• Defined KPIs and outcome indicators
• Field visits and periodic monitoring
• Documentation of progress and case stories
• Final impact assessment at project completion

Partner representatives are welcome to visit program sites during implementation.

9. Branding, Communication & Visibility

CSR partner branding will follow mutually agreed guidelines.

Visibility may include:

• Co-branded project materials
• Press releases (where appropriate)
• Social media highlights
• Annual report features
• Event participation

All communication will be transparent and aligned with ethical standards.

10. Confidentiality

All non-public business, financial or strategic information shared between BE ACT Foundation and its partners will remain confidential unless written permission is provided for disclosure.

11. Policy Amendments

The foundation reserves the right to modify or update this CSR Partnership Policy at any time to ensure compliance with regulations and organisational needs.
Revised policies will be published on the official website.

12. Contact for CSR Collaborations

For CSR partnerships, proposals or due diligence:

BE ACT Foundation
Bhagwati Educational and Charitable Trust
Email: beacthazaribagh@gmail.com
Phone: 9122289578
Address: Hazaribagh , Jharkhand.